My 4.15.25 Meeting Summary

On Tuesday the Council met to discuss the results of the annual audit for fiscal year ending June 30, 2024.  Unfortunately there was a scheduling miscommunication and the City's auditor was not in attendance.  As a result, we tabled the discussion to a future meeting.

There was also a closed session with no reportable items.

Upcoming Meeting 4.15.25

At our next meeting we will be discussing one significant item:

- The City's audited Annual Comprehensive Financial Report (ACFR) will be presented and discussed.

If you have thoughts or questions on the above, please let me know.

My 4.1.25 Meeting Summary

On Tuesday the Council met and discussed several significant items:

- We received a report from the Financial Sustainability Committee.  While the Committee did not approve of the report given by its chair, it did share information regarding the activities of the Committee.  Ultimately a request was made of the Council to clarify the purpose of the Committee.  Council referred back to the original formation goals of the Committee.  For example - to identify areas of additional evaluation for financial savings or revenue generation.  Identifying areas however, is not the same as performing detailed analysis in place of City staff.  

The Council recommended that the Committee participate in the budget process that will occur over the next couple of months, provide any recommendations they may have, and report out both to the Budget and Audit Committee and to the public.  After this budget cycle, the Council will evaluate whether there is a need to continue this Committee.

- We received a report from HdL, the service provider that assists the City's business license processing and administration.  When we first engaged HdL (discussed at our 9.19.23 meeting), City staff represented that the City had approximately 1100 active businesses in the City.  Extrapolating from there, HdL estimated that through their efforts they could discover an additional 900 businesses and therefore expand the pool of licensed businesses.  If this were possible, it would increase City revenues.  

After review, it turns out the information that prior City leadership (no longer employed with the City) overstated the actual number of businesses in the City.  The actual number is closer to 500.  HdL gave a presentation on their work in processing renewals, and the effort to discover any additional businesses that may be operating within the City that would need a license.

- We approved the annual report on military equipment use.  There have been no new acquisitions of military equipment, no use of military equipment, and no complaints regarding military equipment in the annual reporting period.  This report is required annually.

- We approved the streets selected for the 2026 Clayton Neighborhood Street Rehabilitation project.  After much discussion, the Council decided to prioritize streets that were in poor condition, and also certain streets that were higher use areas.  In addition, the Council after receiving lower cost projections for Mountaire Pkwy including approval of grant funding, decided to include that section of street that we previously discussed at our 2.4.25 meeting.  The streets included in the 2026 project are: Main St., Mountaire Pkwy, Marsh Creek Rd., Herriman Dr., N. Mitchell Canyon Rd., Eagle Peak Ave., and El Portal Dr.

The GHAD Board also met to discuss the level of outreach desired by the Board regarding the upcoming mail ballot to GHAD residents asking to increase assessments.  The Board determined that one recorded virtual presentation and Q&A, an informational packet to be included with the ballot, and posting information on the GHAD's website hosted by the City was sufficient.